Decorating The Conference Room
The initial step in decorating a conference room involves conducting a thorough needs analysis. This includes determining the intended use of the room, the required seating capacity, available technology, and the most suitable furniture. Consider whether upholstered conference chairs prioritizing comfort are necessary, or if simpler, stackable meeting chairs would suffice. Alternatively, a combination of both may be appropriate.
Some businesses prefer a stationary meeting table, "others require the flexibility to convert the furniture into U-shaped seating or work in small groups. They can opt for a flexible solution with smaller tables that can be connected together" says Camilla, an interior design consultant and project manager specializing in business and public environments.
Textiles provide a better acoustics
When considering a conference room, it is essential to assess the room conditions, particularly focusing on lighting and acoustics. Camilla recommends incorporating textiles such as carpets and curtains to create a softer ambiance. Additionally, when selecting furniture, prioritize chairs with fabric upholstery. Adequate and adaptable lighting is crucial for a functional conference room, with indirect lighting being Camilla's preferred choice for creating a warm and inviting atmosphere.
Technology must be involved from the start
Incorporating technology into conference room design is essential from the outset to eliminate hazards such as tripping over cables. Implement cable management solutions like holders, trenches, and table sockets to maintain a neat environment.
As an interior designer, minimizing visible cords is a priority says Camilla. Therefore, integrating a technology box into or under the table top is crucial. While projectors and screens are common, it's also important to include writable surfaces like flipcharts or whiteboards.
How should you think about colours?
– Start from the character of the room. Is there already a floor, what color are the walls? It is important to keep materials and colors together and create a balance. I think it is important to stick to calm colors. You mustn't forget that all of us humans add color too.
Read more about decorating with colour
Tips for a successful conference
- Plan the conference well in advance.
- Check that the technology works.
- Have a clear agenda so participants can prepare.
- Add several short breaks.
- Keep to the times in the schedule to avoid unnecessary irritation.
- Let at least one program item be interactive. It increases the focus of the participants.
- Comfortable conference chairs are especially important during long sittings.
